How to use template codes in my email messages
With acclux accounting, you can send emails to your contacts easily and quickly using email message templates. By default, you have three email templates associated with each document.
- Email message for invoices.
- Email message for estimations.
- Email massage for purchase orders.
Your email message template contains the text you want to send to your contact, and it also can contain information about your contact, your company and about the document you are sending. Template codes help you to grab these data into your email message template. You can simply do that by using one of the predefined template codes that listed below. Usually each template code is surrounding by double brackets {.
List of template codes you can use in your email messages:
| Your Contact Details | |
| { {contactname}}: | Contact name(customer, employee or vendor) will be displayed. |
| { {contactcompanyname}}: | Contact Company name will be displayed. |
| { {contactphonenumber}}: | Contact phone number will be displayed. |
| { {contacteemail}}: | Contact email will be displayed. |
| { {contactfax}}: | Contact fax will be displayed. |
| { {contactaddress1}}: | Contact address 1 will be displayed. |
| { {contactaddress2}}: | Contact address 2 will be displayed. |
| { {contactcountry}}: | Contact country/ regio will be displayed. |
| { {contactstate}}/province: | Contact state will be displayed. |
| { {contactcity}}: | Contact city will be displayed. |
| { {contactzipcode}}: | Contact Zip/Postal code will be displayed. |
| Your Details | |
| { {companyname}}: | the name of your company name will be displayed. |
| { {companywebsite}}: | Your company website will be displayed. |
| { {companyphone}}: | Your company phone will be displayed. |
| { {companyemail}}: | Your company email will be displayed. |
| { {companyfax}}: | Your company fax will be displayed. |
| { {companyaddress1}}: | Your company address 1 will be displayed. |
| { {companyaddress2}}: | Your company address 2 will be displayed. |
| { {companycity}}: | Your company city will be displayed. |
| { {companystate}}: | Your company state /province will be displayed. |
| { {companycountry}}: | Your company country /region will be displayed. |
| { {companyzipcode}}: | Your company zip /postal code code will be displayed. |
| Invoice Details | |
| { {invoiceno}}: | The invoice number will be displayed. |
| { {issuedate}}: | The invoice issue date will be displayed. |
| { {duedate}}: | The invoice due date will be displayed. |
| { {projectname}}: | The invoice project name will be displayed. |
| { {ponumber}}: | The invoice PO number will be displayed. |
| { {invoicetotal}}: | The total amount of your invoice will be displayed. |
| { {invoicepayment}}: | The invoice total payment will be displayed. |
| { {invoiceamountdue}}: | The invoice amount due will be displayed. |
| { {invoiceterms}}: | The invoice terms will be displayed. |
| Estimation Details | |
| { {estimateno}}: | The estimation number will be displayed. |
| { {issuedate}}: | The estimation issue date will be displayed. |
| { {expirationdate}}: | The estimation expiration date will be displayed. |
| { {reference}}: | The estimation reference name will be displayed. |
| { {estimatetotal}}: | The total amount of your estimation will be displayed. |
| { {estimateterms}}: | The estimation terms will be displayed. |
| Purchase Order Details (For Professional Packages only) | |
| { {pono}}: | The purchase order number will be displayed. |
| { {issuedate}}: | The purchase order issue date will be displayed. |
| { {duedate}}: | The purchase order due date will be displayed. |
| { {reference}}: | The purchase order reference will be displayed. |
| { {pototal}}: | The total amount of your purchase order will be displayed. |
| { {poterms}}: | The purchase order terms will be displayed. |